Vendor Fair (Marketplace)

The Gladden Farms PTO Vendor Fair is a public event where local crafters, small businesses, and vendors can showcase and sell their products. Our Vendor Fair is held both indoors and outdoors (rain or shine). Vendor booths are set up in our cafeteria, indoor hallways, under our ramada, and on our basketball court. The PTO is proud to have hosted several vendor fairs, and each time we have received amazing feedback. 

Are you interested in being a vendor - here are some stats to help you prepare. 

• We often book 50+ vendors.

• We typically book 6-7 food trucks

• We have seen about 400-450 visitors each time we've hosted an event

• The Vendor Fair is usually held in November - just in time for holiday shopping

• MUSD Students (K-8th grade) are invited to sign up as Student Vendors with their own designated space.

Ready to register as a vendor? Fill out our online form today!

Check our Facebook and Instagram for announcements!

Download the Event Flyer - coming soon
Download the Vendor List Flyer/Poster - coming soon

Contact us: gladdenfarmspto@gmail.com 

• July - Save the Date reach outs to previous vendors (headstart).

• July/August - call for vendors on social media, email newsletters, flyers. 

  • You're welcome to share our social posts and emails! Find us on Facebook and Instagram!

• August - vendors fill out our online form and submit payments.

• Once registered you will get reminder emails with event details (4, 3, 2, 1 week out....etc.)

Reminders to all potential vendors: 

• Vendor space is on a first-come-first-serve basis and must be paid prior to the event to ensure that your spot is saved. 

• When paying online: you will receive an automated thank you email and receipt. A PTO Board member will email you IF we have questions or concerns. If there are no needed changes, you'll start receiving event reminders.

• If you need to pay by check, please contact us at gladdenfarmspto@gmail.com - we'll add you manually.

• This is a fundraising event, all proceeds from vendor fees go back to our school, teachers, staff, and students. PTO does not give refunds.

• PTO reserves the right to make necessary adjustments to vendor registrations, booth assignments, or participation based on event needs. 

If you have any questions or you would like to be added to the vendor list, please reach out to us at gladdenfarmspto@gmail.com.

For 2026, we have a NEW registration process!

Visit our new online form (embeded in our website or the link above). You will make your selections and provide payment all in one process. 

Electronic Payments: 

1. Using the embeded form or link above (Zeffy) follow the prompts to purchase a vendor booth

2. Select your booth location and size 

3. Provide information about your business and your products

4. Submit electronic payment (via Zeffy). Your payment secures your spot. 

   1. The tip is optional, it helps keep the Zeffy platform free to non-profits, but you can put "0".

Paying by Check:

If you need to pay by check, please email us at gladdenfarmspto@gmail.com. We will manually add you to the registration list, but please note your slot is not secure until payment is received. Checks should be made out to:

Gladden Farms Elementary PTO
Att: Treasurer
11745 W. Gladden Farms Drive
Marana AZ, 85653
Memo: PTO Vendor Fair [and current year]

Reminders to all potential vendors: 

• Vendor space is on a first-come-first-serve basis and must be paid prior to the event to ensure that your spot is saved. 

• When paying online: you will receive an automated thank you email and receipt. A PTO Board member will email you IF we have questions or concerns. If there are no needed changes, you'll start receiving event reminders.

• If you need to pay by check, please contact us at gladdenfarmspto@gmail.com - we'll add you manually.

• This is a fundraising event, all proceeds from vendor fees go back to our school, teachers, staff, and students. PTO does not give refunds.

• PTO reserves the right to make necessary adjustments to vendor registrations, booth assignments, or participation based on event needs. 

YES!! We would love to have student vendors at our event. Please fill out the online registration when it's available, and we will get in touch with you if we have questions.

Note: MUSD Students in grades K-8th will receive special student pricing. MUSD students grades 9th-12th are considered "adult vendors".

Reminders to all potential vendors: 

• When paying online: you will receive an automated thank you email and receipt. A PTO Board member will email you IF we have questions or concerns. If there are no needed changes, you'll start receiving event reminders as the date gets closer.

• This is a fundraising event, all proceeds from vendor fees go back to our school, teachers, staff, and students. PTO does not give refunds for cancellations/no-shows.

• PTO reserves the right to make necessary adjustments to vendor registrations, booth assignments, or participation based on event needs. 

When you register, you will have the option to choose from the following options:

INDOOR spaces are located in our cafeteria. 

COVERED OUTDOOR space is located under our ramada.

UNCOVERED OUTDOOR space is located just to the side of our ramada and on our basketball court. 

FOOD TRUCK spaces are located just to the side of our ramada on our gravel track.

STUDENT VENDOR spaces are located indoors along our main hallways (spaces are 5' x 7')

PTO Board members do our best to keep like-vendors separated. Your vendor spaces will be labeled, see a PTO volunteer at check in.

Set up is between 8am - 9:30am. Food Trucks can arrive at 8:45am/9am. 

Attendees arrive just before 10am.

Tear down will begin at 3pm - 4:30pm. Food trucks may leave at 3pm.

Event Location:
Gladden Farms Elementary School
11745 W. Gladden Farms Drive
Marana AZ, 85653

Parking: Vendors may park in the back parking lot (entrance located off Tangerine Road behind the school). Food Trucks are asked to come through the back parking lot and onto the gravel track.

PTO Board members will be onsite to direct set up/tear down.

We highly suggest bringing a wagon to transport your booth supplies. PTO does not provide tables/draping, but we do have extra chairs.

Please note that electric is NOT provided for any Vendors (indoor or outdoor), nor are Food Trucks. Please plan accordingly.

At this time we do not allow vendors to choose their placements, but rest assured that PTO Board members review each vendor's business description and product lists and we consider placement of every vendor. We do our best to keep like-vendors apart.